Vendor Management Associate I

The Vendor Management Associate plays a critical role in coordinating and managing vendor users on the company's proprietary localization tools, as well as maintaining approved vendor resource databases. Approximately 80% of this role involves executing core operational and transactional tasks, including reviewing vendor onboarding requests, performing validations, and data entry with a minimum accuracy of 97%. This role supports the company's Procure-to-Pay processes by ensuring supplier data accuracy, compliance, and payment integrity.

California Fair Chance Act: The company will consider for employment qualified applicants with arrest and conviction records.

Location Requirements

Responsibilities

Qualifications

Work Authorization

About Cincinnatus

Equal Employment Opportunity

The Vendor Management Associate plays a critical role in coordinating and managing vendor users on the company's proprietary localization tools, as well as maintaining approved vendor resource databases. Approximately 80% of this role involves executing core operational and transactional tasks, including reviewing vendor onboarding requests, performing validations, and data entry with a minimum accuracy of 97%. This role supports the company's Procure-to-Pay processes by ensuring supplier data accuracy, compliance, and payment integrity. California Fair Chance Act: The company will consider for employment qualified applicants with arrest and conviction records. Applicants must be located in the United States. Cincinnatus does not sponsor visas and will not provide visa sponsorship for this role. Cincinnatus is an enterprise staffing company that partners with leading technology companies to source and employ highly skilled professionals for full-time and long-term contingent roles. Cincinnatus serves as the employer of record for these engagements, providing W-2 employment, payroll, benefits, and compliance, while placing employees directly within client teams to work on high-impact initiatives. Roles hired through Cincinnatus are not project-based or freelance engagements. They are structured, role-based positions that typically involve full-time or fixed-term commitments, close collaboration with a client's internal teams, and integration into standard enterprise workflows. Cincinnatus is a legal entity separate from Mercor. While opportunities may be discovered through Mercor's platform, employment, onboarding, payroll, and benefits for these roles are administered by Cincinnatus. Cincinnatus is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or any other legally protected characteristic. Cincinnatus is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans throughout the job application process. We consider all qualified applicants without regard to legally protected characteristics and provide reasonable accommodations upon request.

• Maintain and update the global Supplier Master System, including supplier tax, contact, banking, and payment-related details with minimal oversight.
• Review and approve supplier onboarding requests, ensuring compliance with internal controls and documented processes.
• Execute supplier profile changes and modifications, including critical data such as tax IDs, bank accounts, and legal names.
• Perform thorough validations of supplier information to ensure accuracy and prevent duplicate or defective records.
• Manage communication with suppliers globally to obtain required documentation, resolve discrepancies, and support onboarding and ongoing supplier maintenance.
• Collaborate with cross-functional teams and tooling partners to improve and automate Procure-to-Pay workflows.
• Support Supplier Master Quality Assurance by validating controls related to supplier data and compliance before approving profiles.
• Track and prioritize issues affecting operational efficiency and supplier data quality.
• Maintain and update desktop procedures and documentation related to supplier onboarding and maintenance.
• Work closely with suppliers to ensure all required documentation is obtained timely, complete, and accurate, including tax forms and bank account proofs.
• Support risk management efforts by ensuring supplier data complies with tax regulations and payment policies, and by managing holds related to missing or invalid documentation.
• Participate in projects and initiatives as assigned.
• Strong analytical and problem-solving skills with keen attention to detail.
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Experience with database management and data validation processes.
• Effective verbal and written communication skills in English; additional languages are a plus.
• Ability to manage multiple projects simultaneously under pressure.
• Familiarity with Procure-to-Pay processes, vendor management, and accounts payable functions.
• Bachelor’s degree in a relevant field or equivalent experience.
• Preferred experience in Vendor/Supplier Management, Procurement, Risk Management, Accounts Payable, or Audit.