Office Manager and Personal Assistant to CEO (US)
InfoTrack • New York City, NY
Company
InfoTrack
Annual salary
$85k – $115k/yr
Location
New York City, NY
Listed
10d ago
- Experience:
- 3 to 7 years
- Workplace:
- In-person 3 days per week in NY
- Equity:
- None
Hybrid in New York City, NY.
Send us your LinkedIn and CV. If your experience fits, we'll introduce you to the recruiter filling this role.
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About this Role
The Office Manager / Personal Assistant to the CEO ensures the smooth day-to-day operation of the office (c.40%) while providing high-level executive support to the CEO (c.60%). This role manages office operations, executive scheduling, travel, communications, meetings, vendors, and special projects, serving as a trusted partner in a fast-paced technology environment.
What you'll do
- Manage daily office operations and vendor relationships.
- Oversee office supplies, facilities, security, maintenance and workplace experience.
- Coordinate onboarding logistics and office events.
- Manage the CEO's complex calendar and meeting schedule.
- Coordinate domestic and international travel and itineraries.
- Screen correspondence and prioritize communications.
- Prepare agendas, presentations and meeting materials.
- Take meeting minutes and track action items.
- Process expenses and approvals.
- Support Board and executive leadership meetings.
- Handle confidential information with discretion.
- Partner across departments on strategic initiatives.
- Maintain filing systems and executive records.
- Coordinate visitors and executive hospitality.
- Perform other duties as assigned.
Frequently Asked Questions
How do I apply for the Office Manager and Personal Assistant to CEO (US) role at InfoTrack? +
Use the Apply for a referral button on this page to send us your LinkedIn and CV. If your experience fits, we'll introduce you to the recruiter filling this role. They'll email you to check you're interested, then put you forward for this job or others that suit you better. It's free.
What does this InfoTrack role pay? +
The listing gives $85k – $115k/yr.
Is this role remote? +
The listing gives the location as New York City, NY. In-person 3 days per week in NY.
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